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Administrative Assistant III

📁
Administration & Support
📅
JR-0000052655 Requisition #

Western Digital                                                                


The next big thing in data is you!



ESSENTIAL DUTIES AND RESPONSIBILITIES:


  • Supports a large department.
  • Work on special projects, interacting with high-level contacts internally or externally.
  • Itemize, track and maintain status for project logs.
  • Assist with development and enhancement of corporate presentations for executives.
  • Research, compile and proof complex word processing assignments including letters, reports, graphs and presentations using document, spreadsheet and graphics software.
  • Screen phone calls and take messages.
  • Arrange conference calls
  • File, schedule appointments and manage calendar for department, make travel arrangements and order office supplies.
  • Prepare purchase orders, check requests, expense reports, travel authorization requests and sort mail.
  • Provide information on organization policies and procedures.
  • Under the direction of manager, prepare departmental organization charts.
  • In advance of group meetings, ensure meeting room is properly equipped and materials are prepared.
  • Arrange catering for meetings as directed.
  • Assist with videoconference operations.
  • Perform complex analytical tasks. 
  • Ensure work space, equipment and supplies are in order for new hires.
  • Serve as back-up for other admins on vacation, sick or on leave.

REQUIRED:

  • 2+ years  Administrative experience
  • Bachelor's Degree preferred
  • Microsoft Specialist Certification in Excel, Outlook, PowerPoint and Word preferred
  • Best practices for clerical, secretarial and administrative procedures.
  • Common general business practices such as use of a purchase requisition.
  • Company’s policies and procedures regarding travel, purchase authorizations, confidentiality, etc.
  • Competent with computer applications.
  • Excel – able to create/update spreadsheets with links, mathematical formulas, functions (average, look-up, etc), charts, and graphs.
  • Word – able to create/update documents with complex formatting such as table of contents, columns, tables, charts, and graphs.
  • PowerPoint – able to create/update presentations with complex formatting such as columns, tables, charts, graphs, bullets, animation, backgrounds, etc.
  • Able to operate facsimile, copier, telephone, calculator, adding machine, computer keyboard (50 wpm) and mouse.
  • Email – able to send/receive messages and files through the company email system.
  • Intranet/Internet - able to locate and access sites relevant for business purposes.
  • Microsoft Outlook – able to schedule/change meetings with the correct resources (people, meeting rooms) and notify invitees.
  • Language Skills, ability to: Read, write and speak fluent English.
  • Respond effectively to verbal or written inquiries.
  • Read and interpret difficult instructions.
  • Read and interpret documents such as policy and procedure manuals.
  • Write complex reports and correspondence with correct grammar, punctuation and spelling, cohesive structure, concise wording and appropriate tone.
  • Reasoning Ability, ability to: Solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
  • Interpret difficult instructions.
  • Arrive at valid conclusions and recommend reasonable courses of actions within the scope of the position.
  • Good communication skills.
  • Exhibits team work.
  • Able to multi-task and maintain composure.
  • Professional demeanor.  

ABOUT WESTERN DIGITAL


The future. It’s on you. You & Western Digital.


We’ve been storing the world’s data for more than 50 years. Once, it was the most important thing we could do for data. Now we’re helping the world capture, preserve, access and transform data in a way only we can.


The most game-changing companies, consumers, professionals, and governments come to us for the technologies and solutions they need to capture, preserve, access, and transform their data.

 

But we can’t do it alone. Today’s exceptional data challenges require your exceptional skills. It’s You & Us. Together, we’re the next big thing in data.

 

Western Digital® data-centric solutions are found under the G-Technology™, HGST, SanDisk®, Tegile™, Upthere™, and WD® brands.





Western Digital is an equal opportunity employer.


 


Western Digital does not discriminate on the basis of race, color, ancestry, religion (including religious dress and grooming standards), sex (including pregnancy, childbirth or related medical conditions, breastfeeding or related medical conditions), gender (including a person’s gender identity, gender expression, and gender-related appearance and behavior, whether or not stereotypically associated with the person’s assigned sex at birth), age, national origin, sexual orientation, medical condition, marital status (including domestic partnership status), physical disability, mental disability, medical condition, genetic information, protected medical and family care leave, Civil Air Patrol status, military and veteran status, or other legally protected characteristics. We also prohibit harassment of any individual on any of the characteristics listed above. Our non-discrimination policy applies to all aspects of employment. We comply with the laws and regulations set forth in the "Equal Employment Opportunity is the Law" poster.

Federal and state laws require employers to provide reasonable accommodation to qualified individuals with disabilities.  Please tell us if you require a reasonable accommodation to apply for a job or to perform your job.  Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. If you need any accommodation or assistance with our career site, please contact us at staffingsupport@wdc.com.


Western Digital participates in the E-Verify program in the US. For more information click hereEste empleador participa in E-Verify.


 




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